VBS is a ministry for everyone in the church. While some people may not be able to help during the actual week of VBS, they can be great sources of help in the preparation stage! Many people that may not be able to take off and work during VBS are still willing to help in smaller ways. Plan a day a few weeks before VBS to have volunteers come and help cut and prepare the supplies to make the crafts. Having things precut and prepared helps the teacher during VBS week not be so overwhelmed when it’s time to help the kids.
Setting up and tearing down are other great times for extra help. Decorating the church and the rooms are great times to get people involved. By the end of VBS week the teachers are worn out, so having some extra hands come in and help them take down the decorations and return the rooms to their original order is always appreciated.
Another important area of preparation is prayer. VBS is an important ministry in the church, and to make it most successful it should be covered in prayer. Create a prayer team and have them do a prayer walk in the rooms that will be used during VBS. Send out prayer cards found on the Administrative Guide CD-ROM so that people will know what to pray for everyday of the VBS week.
Church members may not have a full week to devote to VBS, but many of them want to help and can be available for short-term projects. Take advantage of this and get as much done as you can before the week begins.